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- For exhibitors
- Plan trade fair presence on site
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Order deadlines
Order deadlines for exhibitors
We want to make sure that your participation as an imm cologne exhibitor is stress free. In addition we want to and make it easier for you to prepare for the trade fair. The following check list will provide you with an overview of all the things that you should consider and it includes important deadlines. This way, you will have all the important dates at a glance.
- You can find the right contact person to answer your questions with one click
- You can import the most important dates directly into your calendar software (e.g. Outlook) using iCalendar
- Show or hide deadlines, important information and start dates for organizing your trade fair participation
Import all appointments in your calendar application with one click.
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Stand space
Layout planning begins
01.04.2026 | 9:00 AM
Start of hall allocation.
Exhibitor Support
Download calendar entry
Tel. +49 221 821-3998
Fax +49 221 821-3513
e-mail -
Stand space
Mailing of stand confirmations
01.06.2026 | 8:00 AM
Starting about June 2026 stand confirmations are sent out. The participation contract takes effect with stand confirmation. The stand area confirmation includes dimensioned stand sketches and site maps as attachments.
Exhibitor Support
Download calendar entry
Tel. +49 221 821-3998
Fax +49 221 821-3513
e-mail -
Invoice
Mailing of participation invoice
01.09.2026 | 5:00 PM
You will receive the invoice for the participation fee including stand area rental, along with your free work and exhibitor passes, starting around September 2026. Invoice amounts are payable immediately upon receipt of the invoic
Bill request
Download calendar entry
Tel. +49 221 821-3998
Fax +49 221 821-3513
e-mail -
Services
Deadline 16.11.2026 for ordering in the service-shop
16.11.2026 | 5:00 PM
Place your order through the service shop.
Deadline for ordering exhaust vent and compressed air installation*
Deadline for ordering suspensions (from the hall celling)*
* It is possible to make a reservation at a later point in time for an additional charge.
Service shop Hotline
Download calendar entry To the service shop
Tel: +49 221 821-3500
E-Mail -
Orders
Order advertising materials
19.11.2026 | 5:00 PM
Refer customers and business partners persuasively to your participation at the trade fair – with the varied selection of printed and online promotional material.
NEUREUTER FAIR MEDIA GmbH
Download calendar entry Go to Media Shop
Tel. +49 201 365 47-303
e-mail -
Advertising materials
Editorial and advertising deadline for the Marketing Package
19.11.2026 | 5:00 PM
All main exhibitors, co-exhibitors and all additionally represented companies are obliged to order the Marketing Package, which includes an entry in the printed catalogue. A fee is charged for this service. Please make a note of the deadline for providing editorial and advertising content. Please make a note of the deadline for providing editorial and advertising content.
NEUREUTER FAIR MEDIA GmbH
Download calendar entry To the Media Shop
Tel. +49 201 365 47-303
e-mail -
Services
Deadline 14.12.2026 for ordering in the service shop.
14.12.2026 | 5:00 PM
Place your order through the Service Shop.
Deadline for ordering advertising space
Deadline for ordering room rental (office and conference rooms)
Deadline for ordering electrical installations*
Deadline for ordering water connections*
Deadline for ordering sponsorship packages
Deadline for ordering video stand surveillance
Deadline for ordering stand security*
Deadline for ordering stand cleaning
Deadline for ordering waste disposal
Deadline for tableware rental
Deadline for ordering internet and telecommunications*
Deadline for ordering forwarding services
Deadline for ordering (long-term) parking permits
* It is possible to make a reservation at a later point in time for an additional charge.
Service shop Hotline
Download calendar entry To the service shop
Tel: +49 221 821-3500
E-Mail -
Services
Deadline for ordering fire protection
14.12.2026 | 5:00 PM
Place your order through the service shop. It is possible to make a reservation at a later point in time for an additional charge.
Service shop Hotline
Download calendar entry To the service shop
Tel: +49 221 821-3500
E-Mail -
Services
Deadline for ordering parking spaces for trucks/refrigerated container
28.12.2026 | 5:00 PM
Please note: Allocation is subject to availability.
Site Security/Logistics
Josef Scharn
Download calendar entry To the service shop
Tel. +49 221 821-2344
Fax +49 221 821-3999
e-mail -
Services
Deadline for ordering conference and office catering
09.01.2027 | 5:00 PM
Order via webshop of Aramark Restaurations GmbH.
Aramark Restaurations GmbH
Download calendar entry To the Aramark webshop
Deutz-Mülheimer Strasse 109
51063 Köln
Tel. +49 221 284-8584
e-mail
To the website -
Orders
Deadline 09.01.2027 for ordering in the service-shop
09.01.2027 | 5:00 PM
Have you thought of everything? You can also book the following services via our service shop:
- Deadline for press compartments
- Deadline for ordering room rental (office and conference rooms)
- Deadline for ordering furniture rental
- Deadline for ordering audio/video/PC equipment rental
- Deadline for light, video and sound systems
- Deadline for ordering es/stand staff and setup, dismantling and supporting staff
- Deadline for material impregnation
These services can also be booked on site at the Service Centre during the set-up period.
Service-Shop Hotline
Fon: +49 221 821-3500
Email: (service-shop@exhibitor.koelnmesse.de)
Service shop Hotline
Download calendar entry To the service shop
Tel: +49 221 821-3500
E-Mail -
Trade Fair
GEMA registration deadline
10.01.2027 | 5:00 PM
Register musical reproduction/performance with GEMA.
GEMA Bezirksdirektion Stuttgart
Download calendar entry
Key Account Management Messe
Herdweg 63, 70174 Stuttgart
Tel. +49 711 2252-794
Fax +49 711 2252-800
e-mail
www.gema.de/messen -
Stand construction
Start of construction period
11.01.2027 | 6:00 AM
Please observe the traffic guidelines and the vehicle admission.
Site Security/Logistics
Josef Scharn
Download calendar entry Construction and dismantling instructions
Tel. +49 221 821-2344
Fax +49 221 821-3999
e-mail -
Stand space
Registration of Co-exhibitors
15.01.2027 | 5:00 PM
"Deadline for the application of co-exhibitors*. For co-exhibitor application please click here. *Co-exhibitors are companies that are represented at the trade fair with their own products and their own personnel but use the stand area of a main exhibitor. Companies within a corporate group and subsidiaries count as co-exhibitors."
Sales
Nikola Funk
Sales Manager
Fon: +49 221 821-2512
EmailChin Ying Sung-Heitz
Download calendar entry To the application
Sales Manager
Fon: +49 221 821-2512
E-Mail -
Orders
Reservations hotel room
18.01.2027 | 6:00 AM
Book your hotel accomodation for imm cologne here.
Hotel and Travel Services
Download calendar entry Plan your stay in Cologne
Tel. +49 221 821-3998
Fax +49 221 821-3999
e-mail -
Trade Fair
End of construction period all halls
18.01.2027 | 6:00 PM
Please watch the traffic guidelines and the vehicle admission.
Site Security/Logistics
Josef Scharn
Download calendar entry Construction and dismantling instructions
Tel. +49 221 821-2344
Fax +49 221 821-3999
e-mail -
Trade Fair
Start of the fair
19.01.2027 | 8:00 AM
This opening times are valid for exhibitors. Visitors can access from 09:00 a.m.
To the opening times -
Trade Fair
End of the fair
22.01.2027 | 6:00 PM
This opening times are valid for exhibitors. Visitors can access till 6 p.m.
To the opening times -
Stand construction
Start of dismantling
22.01.2027 | 6:00 PM
Trucks will be permitted to enter from 6:00 p.m. The stand may not be partially or completely cleared, nor may exhibits be packed away, before 5:00 p.m. on 22.01.2027. Koelnmesse has the right to impose a contract penalty of up to 5,000.00 euros for each time that an exhibitor violates this regulation. Koelnmesse may in addition/as an alternative bar the exhibitor in question from participating in the following event.
Site Security/Logistics
Hans-Joachim Fischer
Tel. +49 221 821-3588
Fax +49 221 821-3435
e-mailMiIchael Moenig
Download calendar entry Construction and dismantling instructions
Tel. +49 221 821-2838
Fax +49 221 821-3999
e-mail -
Stand construction
End of dismantling period
25.01.2027 | 6:00 PM
Please observe the traffic guidelines and the vehicle admission.
Site Security/Logistics
Josef Scharn
Download calendar entry Construction and dismantling instructions
Tel. +49 221 821-2344
Fax +49 221 821-3999
e-mail -
Invoice
Mailing final invoice for services
01.02.2027 | 8:00 AM
The services used by an exhibitor at the event – e.g. electricity and water supplies, stand cleaning etc. - are invoiced after the conclusion of the event. Invoice amounts are payable immediately upon receipt.
Sales
Nikola Funk
Sales Manager
Fon: +49 221 821-2512
EmailChin Ying Sung-Heitz
Download calendar entry
Sales Manager
Fon: +49 221 821-2512
E-Mail